How do you spend your day? Doing mindless administration, or accounting functions that could be automated? Would your time be better spent working 'on the business'? Does your system provide you with information critical to making business decisions? We can provide you with a tailor made assessment looking at your business, your requirements We will give you a free report of our findings which will tell you how to get your system working for you We supply a complete solutions package tailored to your individual needs For a FREE assessment, please contact Emma Matthews Tel 01525 873922 emma@landerstheaccountants.com Because your business is as individual as you are

Knowing how your business performed today could help you get home on time. Would reports like these below help you make the right decisions about your business?: Trading results, gross profit margins Overhead expenditure % of Trade Debtors older than 120 days Time your cash is tied up in Debtors Your results compared to your competitors Do you end up doing things twice over? Let us help you - Minimise your efforts, and maximise your results! You can have all this and more at a click of a button, which you can't with a manual system We supply a complete solutions package tailored to your individual needs to take the pain away For a FREE assessment, please contact Emma Matthews Tel 01525 873922 emma@landerstheaccountants.com Because your business is as individual as you are

Purpose of a system health check
When you run a business we know how difficult it is sometimes to leave it behind and get home on time especially if you are worrying about pulling off the latest performance figures. This is when you need accurate accounting information at the press of a button.

Here at Landers we help make sure your accounting system is working for you and fulfilling it's potential for greater efficiency and more accurate management information by carrying out a system health check on your accounting system and prepare a detailed report with our findings and recommendations.

Check out our checklist

1. Are you duplicating effort and automating processes which could save you time?
2. Is your management information useful/specific to your business needs?
3. Does your accounting system still perform the way you want/expect it to in your current business climate?
4. Does the system keep your accountant happy but not give you management information?
5. Are in capabilities in some areas resulting in duplication of effort?
6. Are some areas of your accounting i.e. (VAT) outsourced?
7. Is the software version you are using out of date?
8. (You could be missing out on valuable system updates, which would improve your system of accounting).

For your customers:

Are you using the credit control facility?
Are you using the automated standard letters?

For your suppliers:

Are you tailoring credit control by adjusting credit terms to produce management reports? (This report will advise you who is now due to be paid at a specified date and help you with cash flow planning).

Did you know about these key features?

• Nominal
  Has the ability to enter budget figures by each nominal code).
  Journal automation can be used to automate regular journals, saving time and effort, i.e. Wages
  
  
• Chart of Accounts
  Can be duplicated and edited so as to provide a summary and more detailed management reports.
  
  
• Reports
  Budget vs. Actual report can be generated at the click of a button and used as a valuable management tool.
  
  
• Bank
  Reconciliation's can be done for all accounts, i.e. Current Account, Deposit Account, Petty Cash and Credit Cards.
  Recurring entries can be used for regular payments to save time
  
  
• Period End
  The audit trail should be cleared on a system as this uses up hardware space and is unnecessary (a backup can be taken before clearing so that you have an electronic copy of the historical data - we would recommend that you only keep 2 years of data live).
  
  
• File
  Backups should be done weekly
  
  
• Maintenance
  Are you aware how to correct transactions and use this facility?
  
  
• Modules
  
  
• Wizards (there are various ones which can be used).
  
  
• Settings
  
  
• Company Preferences
  
  
• Departments (not available on Instant)

There are 999 departments that could be used for costing purposes (available in Accountant, Accountant Plus and Financial Controller packages).

A specific 'Project Costing' function is available within Accountant Plus and Financial Controller packages.

(this basically is a module to assist in the managing of a project and gives you more reports to choose from whereas the departmental reports can be produced in total and detailed format only per nominal code).

Automated processes available which could save you time:

• Management of Purchase Order Processing System (not available in Instant)
• Only available within the Financial Controller package
  Save time and effort in the management and control in this area
• VAT Return processing
  Save time in preparing the information that is sent to your accountant
• Journal automation (not available in Instant)
  
• Bank reconciliations can be done electronically
  
• Recurring bank transactions can be automated
  
• Pre-printed cheques ( available in Accountant Plus and Financial Controller
  
• Invoicing (make sure these are not processed independently of your accounting system, resulting in duplication of effort.

Is your management information useful/specific to your business needs?

• Your management information may not detailed enough for you to use as a business management tool.
  
  
• Cost centres could be used to show how effective a project is in terms of profitability and adding value to your business goals.
  
  
• Profit and Loss statements can be detailed allowing review and comparison to budget on a regular basis and even against your last year's results.

If you feel your accounting system is in need of a Health Check please call Emma on 01525 873922, or Email emma@landerstheaccountants.com

we could help you get home on time…………………….